LATEST MEDIA
.png)
AMSA Goes from a Fragmented Finance Operation to a Connected, Digital End-to-End Workflow
6+
2 days
>6
Applications integrated with Turium Algoreus.
Employee reimbursement time achieved from weeks.
Month implementation time - ahead of schedule.
“We were able to move from fragmented, Stone Age processes to a modern, connected, digitised workflow that gives us more control, more efficiency, enterprise class security, and makes life easier for our users. It’s a huge achievement, and one that our entire team is extremely proud of.”
Drivers for Change
The Australian Maritime Safety Authority (AMSA) is the national agency dedicated to promoting safety on Australian waterways, combatting ship-sourced pollution, and leading search and rescue efforts for vessels in distress. However, AMSA's finance operations were burdened by decades-old legacy systems, resulting in highly manual processes for expense creation, invoice reconciliation, and tracking approvals.
Solution
Xaana.Ai (Certified Integration, Implementation and Delivery Partner of SAP) implemented SAP Concur and connected Concur Expense, ExpenseIT, and Concur Request with TechnologyOne FMIS, Aurion, and Westpac Payment Gateway using Turium Algoreus. This phase was completed in just six months, ahead of schedule, despite the challenges posed by the COVID-19 pandemic.
The integration required re-engineering the Procure-to-Pay configuration and master data workflow to build a seamless system. AMSA required customisations for unique workflows, such as linking a complex corporate authorisation table to the approval workflow and reconciling a backlog of invoices to ensure accurate financial data which was achieved by mapping feature in Turium Algoreus
AMSA employees transitioned to the new system overnight, enabling paperless invoicing and digital workflows. The post-implementation phase included a roadshow to regional offices to gather user feedback and tweak the system for enhanced user experience.
Impact
The transformation delivered substantial improvements in AMSA's financial operations. With Turium's AI-powered SAP Concur integration, AMSA achieved significant efficiency gains, reducing reimbursement times and enhancing overall operational control. The digital workflow has provided AMSA with unprecedented visibility and traceability of financial processes, ensuring compliance with public-sector standards.
Employees now enjoy a simplified and user-friendly experience, being able to capture and submit receipts digitally from anywhere, which has significantly reduced manual paperwork and time spent on administrative tasks. This transition to an automated system has not only improved productivity but also allowed AMSA staff to dedicate more time to their core responsibilities, enhancing the agency's mission effectiveness.
